Job Description
Duties and responsibilities
- Receives, answers and makes telephone internal and external calls.
- Oversees preparation of tea and snacks for the Board meetings.
- Makes logistical arrangements for departmental meetings.
- Carries out Photocopying of office document and operational Forms.
- Types the agendas and other materials for conferences and meetings.
- Types minutes of meetings, correspondence and reports,
- Organizes cleaning of the offices and supply and control of office Stationery.
- Provides Administration support by coordinating appointments and reception services
- Makes travel arrangements as required for the Managing Director and the Board
- Maintains effective filling system in the MDs office.
- Composes and Types routine correspondence and reports.
- Receives and sorts routine letters as required
- Maintains high standard of hygiene in the offices
- Coordinates maintenance office equipment and other valuable Office properties
- Maintain general office email account; filter emails and forward inquiries and event notices to partners and delegates
- Overseeing the use of telephones, water, and electricity and ensuring timely bill settlement of the same
- Facilitating efficient delivery of communication by post, courier or any other means.
- Supervising support staff
- Manage the MDs diary
Attributes
- Communication and public relations skills
- Teamwork skills
- Computer skills
- Customer care skills
- Office management skills
Qualifications
- Kenya Certificate of Secondary Education (KCSE)-Grade C and above
- Diploma in Secretarial OR Single & Group III/ Office Management/Office Administration OR Related field from a recognized institution
- 2 years’ experience in a similar position in a Water Company will be an added advantage
Requirements
Diploma , KCSE
