Senior Supply Chain Management Officer at Insurance Regulatory Authority (IRA)

Job Specifications

Duties and responsibilities will entail:

• Developing, implementing and reviewing supply chain management policies, standards, strategies, guidelines;
• Organizing Supplier Sensitization Forums for Youths, Women, PWDS and small and micro-enterprises to facilitate compliance to 30% Access to Government Procurement Opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA, 2015;
• Preparing and implementing the Authority’s procurement plan in order to realize its objectives;
• Preparing and maintaining assets register, transfer and valuation;
• Receiving and opening tender documents, evaluating tenders, quotations and proposals;
• Maintaining and publishing registered suppliers list on the Authority’s website and Public Electronic Government Procurement System Portal (eGPS)) in accordance with relevant laws and guidelines;
• Maintaining reorder levels of stores to facilitate smooth running of the Authority, by replenishing stock in good time;
• Coordinating the identification of obsolete, unserviceable and surplus stores and equipment for disposal;
• Reviewing of tender and contract documents before approval;
• Verifying payment documents for goods and services delivered to the Authority by suppliers;
• Ensuring satisfactory receipt of goods and provide ability to rapidly deliver goods when requested; and
• Preparing periodic and annual supply chain management reports.

Person Specifications

For appointment to this grade, an officer must have: –

• Three (3) years cumulative relevant work experience at the grade of Supply Chain Management Officer or in a comparable position.
• Bachelor’s degree in any of the following: Procurement Management, Supply Chain Management or equivalent qualification from a recognized institution.

OR

• Bachelor’s degree in any of the following: Commerce, Business Administration, Economics, Social Sciences plus a Diploma in Procurement or Supply Chain Management or equivalent qualification from a recognized institution.
• Advanced Diploma from Chartered Institute of Procurement & Supply (CIPS) or its equivalent qualification from a recognized Institution.
• Valid practicing License for supply chain management from the Kenya Institute of Supplies Management (KISM).
• Membership to the Kenya Institute of Supplies Management (KISM) or relevant professional body and in good standing.
• Proficiency in computer applications.

Competencies and Skills

• Communication skills
• Interpersonal skills
• Analytical skills
• Report writing skills
• Presentation skills
• Mentoring, coaching and leadership skills.
• Conflict management